Quote follow-up email templates that close jobs

You sent the quote. Now send the follow-up. These templates work for any trade or service business.

2 days after quote

Subject: Quick follow-up on your [job type] quote

"Hi [name], just checking in on the quote I sent through for [brief job description]. Happy to answer any questions or adjust anything. If you'd like to go ahead, I can book you in for [suggested date]. Cheers, [you]"

7 days after quote

Subject: Still interested in [job type]?

"Hi [name], wanted to make sure my quote for [job] didn't get buried in your inbox. I've got some availability coming up in [timeframe] if you'd like to lock in a date. No pressure — just let me know either way so I can plan my schedule. Thanks, [you]"

14 days — last follow-up

Subject: Closing off your [job type] quote

"Hi [name], I'm closing off open quotes from the last couple of weeks. If you're still interested in going ahead with [job], I'm happy to hold the pricing for another 7 days. After that, I'd need to requote based on current material costs. No worries if you've gone another direction — thanks for considering us. [you]"

Why these work

• Short and direct — tradespeople don't write essays, and customers don't read them
• Each one gives a reason to respond (answer questions / lock in date / pricing expiry)
• The final one creates gentle urgency without being pushy
• Professional tone that separates you from competitors who never follow up at all

AI can send these automatically on a schedule after every quote. You never forget, you never have to think about it.

See how AI handles trade business admin →

Further reading

• InboxAgents: Automated follow-up for service businesses